Archiving

A Total Records Management System

Total Records Management

 

Business today needs to be able to store their records and files so they are safe, secure, organised and easily accessable. Law requires them to, public expects them to, and in terms of staff efficiency and time management, office policy relies on it. Space is another factor when the subject of document storage is raised. NRMS offer advanced record management. It’s logical that a company that practices total records management is going to endure far less stress by utilising the services of professionals like Nationwide Records Management and Storage than the business who thinks he is saving a few dollars by hoarding all their documents and records in a basement or some other out of the way area in the building.

 

 

Call us on (08) 9 4 4 5  9 8 9 0 to discuss your requirements NOW, you will be pleasantly surprised.

The Advantage of Implementing Total Records Management

By using our services your business gains the following advantages which will give you total records management …

The business documents and records are packed into archive boxes, labelled and stored on shelving so your document archives are off the floor and out of harms way in case of flooding to floor or excessive dust etc..
We archive and barcode your business documents and records in an organised order, so if you need to access a historical file you will be able to quickly and easily.
We scan each archived box into our document management system and cross reference the archive to your client ID so we can pinpoint any required data at a moment’s notice.
We are able to assist you in cataloguing/indexing your records into Excel Format which would reflect and be in line with your office procedures.
The business document archives are kept secure so you meet all the Privacy Act requirements.
We have a purpose built vault which is temperature controlled for your most sensitive important e records.
We know how to handle your electronic media (e records) to ensure the right conditions for long life and safe storage.
We have a Delivery/Collection service where we can come to your site and collect your documents and records for you to save your valuable time. We can also locate and deliver specific archived documents you may need back to your office if required.

 

Total Records Management by Professionals who care and practice advanced record management.

We offer the following specialised services for even greater business document and records management control.

 

    File tracking service (Database control) Barcodes can be issued for attachment to each file, when your files are received at our repository, each file is scanned for tracking, using our advanced bar coding system.
    Cataloguing for Inventory Nationwide Records Management and Storage can assist you in setting up your indexing format (Excel), which would reflect and be in line with your office procedures.
    Retrieval requests for either archive cartons or individual files can be advised by the following methods, E-mail, Facsimile or Telephone. (written confirmation required). After retrieval, documents can be made available for collection, viewing or delivery.
     
    Documents can be scanned and supplied to you in a form of media suitable to your needs. This can be particularly useful for documents requiring specific staff access by not having original documents on site with scanned images only accessible by authorised staff.
     
    Optical recognition scanning for key word search. Our system employs the technology to be able to OCR read your document and every word becomes a searchable key word. This method makes finding and retrieving documents very easy. This method all but eliminates the possibility of lost documents. 
     
    Production of CD’s and other media forms holding scanned documents. Documents can be placed onto media forms suitable to your needs. 
     

     

    Now that’s what we call Total Records Management !!

    Click on the following links to learn about the other professional services we offer …